Old-fashioned punch clocks are pretty archaic but even time clocks that use badges or keypads are outdated. You may believe that your current time tracking system is adequate and there is nothing wrong with it. After all, most of us have heard the saying “if it ain’t broke, don’t fix it”. However, you should probably become familiar with the benefits of using biometric time systems to keep track of employee time and labor before you decide that you don’t need them.
What Are Biometric Time Systems
The word biometrics refers to a method of identifying people by certain traits or characteristics. Biometric time systems can help you keep track of your employees by using things like handprints, fingerprints, iris scanning, and even voice recognition. But how can these biometric systems be more beneficial than older, outdated methods?
Biometric time systems are far more accurate and they can actually help your company save money in a number of different ways, we will explain more about that below.
Accuracy and Reduced Costs with Biometric Time Systems
Using something like a handprint or a fingerprint to identify employees when they clock in for work is very accurate. The computer will easily be able to tell which employee is clocking in by quickly analyzing certain points in a handprint or fingerprint and comparing them to the prints that are in the database.
Biometric time systems can save your company money in a number of ways. For one thing, old systems that use badges, swipe cards, passwords etc. have some inherent problems. Badges and swipe cards can be lost. Passwords can be forgotten. When a password is forgotten, the employee has to speak to a supervisor and get the situation resolved. Now you are paying two or more employees to figure out an issue with the timeclock rather than doing their jobs. The same thing is true if someone loses a badge or swipe card but you also have the additional cost of replacing those items.
Another way that biometric time systems can help save your company money is by eliminating time theft by something known as buddy punching. Buddy punching is when someone has one of their friends punch in for them when their friend shows up on time but they are late. They may be trying to protect themselves from getting in trouble for being tardy, but they are also being paid for work they are not doing. This type of time theft can add up to a considerable amount of money. If your company uses an employee’s fingerprint for clocking in, it is impossible for one of their friends to clock in or out for them.
It’s very difficult to track the time and attendance of employees accurately with old-fashioned time clock technology. Even if you suspect that an employee is stealing time from the company, it is almost impossible to prove it with older technology. By using biometric time systems, tracking punctuality and attendance is very easy and accurate.
In addition to keeping track of the times that employees are clocking in and out, biometric time systems can also be used to keep track of where employees are at any given time. For example, if you have certain areas of your company where an employee must use their fingerprint to get into that area, you will easily know when they have left one area and entered another.
Biometric Time Systems for Telecommuters
If you have employees that can work from home or some other location, biometric time systems can be used in that situation as well. They can have a fingerprint scanner connected to their computer at home and then they can use that scanner to gain access to your company’s computer system. This will allow you to keep track of an employee’s time and even their activities while they are logged into your system.
As you can see, there are many benefits to using biometric time systems to keep track of employee time and labor. They are far more accurate than older technology and they can help your company save quite a bit of money.